Our Industries

Vehicle Rental

Freight & Logistics

Automotive

Other Industries

Vehicle Rental

We-Capture protects your vehicles and your clients
Digitise your forms and processes
Pre-rental, Check in, Check out, Damage, Incident Reporting, and Claim Forms, We-Capture has it all in one app. Features include barcode and QR scanning, number plate recognition and signatures.
Easy access
Authorised users can instantly access forms and photos of rented vehicles as forms are stored online or directly in your system.
Damage cost reduction
We-Capture helps to reduce unattributed damage costs by capturing vehicle condition coming in and out of your care and control.
Secure and Trustworthy
We-Capture protects your data with enterprise levels of security.
Incredible Value
We-Capture is more affordable than paper while delivering many more benefits.
Remote or unattended pick-up?
No problem. We-Capture’s web app delivers the vehicle information to the customer by email with both sign on glass and photo taking options built in.
We customise it with you for you
Our team designs We-Capture for you, to suit any of your forms or existing processes.
Trust and Transparency
We-Capture allows accurate tracking of vehicle condition before and after rental. This gives your team the confidence to have conversations with clients about rental vehicle damage and improves your clients confidence in you.
Fully integrated
We-Capture integrates with industry standard rental car systems like Rental Car Manager (RCM), ERA, Cars+ and others. Standard and customised API’s are available.
Other uses:
The We-Capture app can include stock taking and lost property functions.
Easy to learn and use
We-Capture is self-explanatory and easy to use that your team can understand it in less than five minutes.
  • Incredibly helpful
    Traditional methods of recording damage for rental cars often make it difficult to accurately track when damage occurs. We-Capture removes that uncertainty by clearly identifying pre-existing damage versus new damage. It has been incredibly helpful for us, allowing our team to pinpoint exactly which rentals have caused damage to our fleet.
    Rental Cars 247
  • Streamlined and reliable
    Before introducing We-Capture, one of the ongoing challenges for our business was that our vehicle checks were paper-based. This made it difficult to ensure everything was properly captured and to send information to customers while we were on the go.
    Since implementing We-Capture, the process has become far more streamlined and reliable. We now have much better visibility across all vehicle checks, with photos included so customers receive the same information that we have on file. It has also made it much easier for the team to review vehicle condition and identify any damage when vehicles are returned, allowing us to follow up more efficiently and maintain a consistent level of service.
    One of the biggest ongoing benefits is the peace of mind of knowing every vehicle has a clear digital record of pre-checks, outgoing and incoming photos spanning the life of the vehicle, that can be accessed whenever needed. This has improved our internal processes and helps us communicate more clearly with our customers.
    We’ve found the system is easy to use, and the support from the We-Capture team has always been responsive and helpful.
    Hirepool Vehicle Rentals
  • Faster, clearer and far more reliable
    We moved to We-Capture to improve how we manage vehicle damage reporting across our fleet. The difference has been significant.
    Our previous system felt slow and clunky. Image quality was inconsistent and the process often created more work for our team rather than simplifying it.
    With We-Capture the process is faster, clearer, and far more reliable. The photo quality is strong and the workflow fits naturally into our operations. Being able to send photos directly to customers, and give them the option to upload additional images themselves, has also strengthened transparency and trust in the process.
    For a business managing a large fleet, those improvements make a real difference day to day.
    Cross Country Rentals
  • Great for trucks
    We used to use digital cameras to take pictures which was slow and accessibility to pictures was difficult. Sharing cameras and taking average pictures was a hassle for us.

    Since starting using We-Capture, we’ve found it especially great for our trucks as people do not know how to refill trucks and with taking pictures of the fuel gauge and showing customers really helps.

    Easy access to pictures means we pick up a lot more damage and it’s simple to use on multiple devices. We especially like being able to rent a vehicle from any location and all locations can view the pictures
    Nick
    Rite Price Rentals, NZ
  • Everything time and date stamped
    Before We-Capture we were struggling to manage/catalogue our vehicle photos, making searching for them a real problem when it came to sorting out damage issues.

    We-Capture is easy to use and all employees including casuals are working off the same platform. We can easily and quickly send date stamped photos over to customers which alleviates disputes and in turn ensures we are not out of pocket for damages.
    Antonietta
    Southern Cross Truck Rentals, NSW, Australia
  • Many disputes settled
    We’ve had so many positive comments from customers saying how fantastic and professional it is using a product like We-Capture.

    It helps safeguard both ourselves and our customers as we know exactly what damage is on the vehicle prior to hiring it out.

    Many times it has helped settle disputes, so very worth while having this as a tool. Very happy to recommend We-Capture, we wouldn’t be without it now.
    Lee
    Pegasus Car Rentals

Freight & Logistics

We-Capture allows you to track the condition of your shipments coming in and out of your warehouse(s) and much more
Digitise your forms and processes
Sea-freight, Air-freight, Container loading and unloading FAK, LCL or FCL in or out of warehouses or on and off trucks. We-Capture is fully customisable to suit any of your forms. Features can include photos, signatures, automated emails, container number recognition, barcode and QR scanning.
We customise We-Capture with you for you
Our team designs We-Capture for you, to suit any of your forms and processes.
Damage cost reduction
We-Capture helps to reduce unattributed damage costs by capturing freight condition coming in and going out of your control.
Avoid paper based problems
Paper forms get lost, damaged, can be hard to read and improperly filled in. Digitising forms solves these problems and more, with the forms being immediately accessible online in real time.
Incredible Value
We-Capture is more affordable than paper while delivering many more benefits.
Maintaining trust and transparency
We-Capture allows transparency between you and your customers. Customers can be granted access to view photos of their products providing a complete visual.
Secure and Trustworthy
We-Capture protects your data with enterprise levels of security.
Easy access
Authorised users can instantly access forms and photos of shipments. Forms are stored online or directly in your system.
Fully integrated
Standard and customised API’s are available, including CargoWise.
Easy to learn and use
We-Capture is self-explanatory and easy to use that your team can understand it in less than five minutes.
  • The best we can be
    We-Capture has quickly become our go to administration and recording program. What started out as a system for recording and photographing our container unpacks has now become our one stop shop for the recording of every single procedure we carry out in our warehouse. The highest level of customisation has allowed us to generate instant professional reports that fit our clients’ needs perfectly. The speed at which any alterations can be made continues to impress us every time. We are extremely happy with your product, thank you for helping us be the best we can be.
    Raitt International Freight
  • Easy to work with
    We-Capture has provided a tool set that are a fundamental part of our Logistics processes here in New Zealand. CNH use the system for capturing unit condition at multiple points while in the control of the NZ logistics team, from arrival in country, at transport pick-up points, storage inspection points and ultimately pre-delivery. The data gathered can be accessed by team members geographically removed from the units themselves, facilitating informed decision making. The team at We-Capture have been easy to work with, understood our needs and tailored the platform to meet our requirements.
    CNH
  • Streamlines our process
    As a company we load a large volume of export sea containers which require photographs and reports for many different purposes. We-Capture has helped streamline this process by removing a lot of the manual processing involved in this. The friendly team have been helpful and prompt with any changes and support we need
    Open Country
  • Improved communication and reduced delays
    As a company, we needed better visibility and faster communication between our Warehouse and Customer Service teams. Traditional methods like cameras and emails weren’t cutting it, and we needed a solution to streamline these processes and improve efficiency.
    We-Capture was a game-changer. The platform integrated seamlessly with our operations and provided an easy-to-use interface that improved communication and reduced delays.
    The ongoing benefits have been even more impressive. With better visibility into our supply chain, client-facing features, and easily accessible photos (without digging through emails or attachments), We-Capture has truly become an invaluable tool. It continues to play a key role in our success
    Excel Logistics Pty Ltd
  • Saving 16 hours a week!
    Here’s what we did before We-Capture: Use digital cameras to take photos of our import and export cargo loads, then removing the SD card, bringing it into the office, downloading to a PC, renaming the photos to align with the shipment detail, saving to a shipment folder and storing. The amount of time we used to waste transferring the photos from cameras was enormous, a process that would take up to 20 mins per container, and when you are dealing with 50 containers per week thats over 16 hours weekly wasted. Now files are uploaded instantly through We-Capture so staff can get on with tasks that add value for our customers.
    William
    Burnard International
  • A Game Changer
    As a company, we needed better visibility and faster communication between our Warehouse and Customer Service teams. Traditional methods like cameras and emails weren’t cutting it, and we needed a solution to streamline these processes and improve efficiency. We-Capture was a game-changer. The platform integrated seamlessly with our operations and provided an easy-to-use interface that improved communication and reduced delays. The ongoing benefits have been even more impressive. With better visibility into our supply chain, client-facing features, and easily accessible photos (without digging through emails or attachments), We-Capture has truly become an invaluable tool. It continues to play a key
    role in our success.

Automotive

We-Capture records what you want in real time, on any mobile device
Digitise your forms
Service sheets, loan car forms, vehicle inspection forms, damage reports, hire contracts and more can be easily included in the We-Capture app.
Trust and Transparency
Having accurate and real time information about your vehicles improves trust between you and your clients.
We customise it with you for you
Our team designs We-Capture for you, to suit any of your forms, Features can include photos, signatures automated emails, number plate recognition, barcode and QR scanning.
Secure and Trustworthy
We-Capture protects your data with enterprise levels of security.
Easy to learn and use
We-Capture is self-explanatory and easy to use that your team can understand it in less than five minutes.
Fully integrated
Standard and customised API’s are available.
Incredible Value
We-Capture is more affordable than paper while delivering many more benefits.
Avoid paper based problems
Paper forms get lost, damaged, can be hard to read and improperly filled in. Digitising forms solves these problems and more, with the forms being immediately accessible online in real time.
  • Integral Part of Business
    With literally thousands of Service sheets for numerous companies monthly, the paperwork was becoming overwhelming!! Enter We-Capture, and after implementing their process over two years ago, it is now an integral part of our business. Couple together, the speed and accuracy improvements for recording and revisiting data, with the friendly, ever helpful team, and what a gamechanger to the way we do business. We are thrilled with the product and what lies ahead for Transport Repairs, continued use of it.
    Transport Repairs
  • Clarity and Accountability

    Why Keith Andrews Trucks Has Adopted We-Capture to Strengthen Customer Service and Vehicle Protection

    In today’s heavy transport industry, trust, transparency, and efficiency are no longer optional — they are essential. At Keith Andrews Trucks, delivering exceptional aftersales service goes beyond maintaining vehicles; it’s about protecting customer assets, building long-term partnerships, and ensuring every interaction adds measurable value.

    That’s why Keith Andrews Trucks has integrated We-Capture into its vehicle check-in and after-service processes — a strategic move designed to enhance customer experience while strengthening safety and damage control procedures.

    Raising the Standard of Vehicle Check-In

    The check-in process sets the tone for the entire service experience. Traditionally, vehicle condition reporting relied heavily on manual notes and visual assessments, leaving room for oversight or miscommunication.

    By adopting We-Capture’s digital inspection technology, Keith Andrews Trucks now:

    • Digitally records the vehicle’s condition at arrival
    • Captures time-stamped images and video evidence
    • Documents existing wear, damage, and safety concerns
    • Provides clear, shareable inspection records

    This creates full transparency from the moment a vehicle enters the workshop. Customers gain confidence knowing their truck’s condition has been professionally documented, while service teams operate with greater clarity and accountability.

    Keith Andrews Trucks
  • A Vital Tool
    We-Capture has been a vital tool in my service department and my damage bills have decreased dramatically. Every vehicle that comes into my service department has been photographed using We-Capture as the photos are easily accessible. We-Capture has been a wonderful inclusion for the service department.
    Paul Ellul
    Peter Warren Automotive, Sydney

Other Industries

Whatever your industry, We-Capture’s got you covered
Digitise your forms and processes
We-Capture is fully customisable to suit any of your forms. Features can include photos, signatures, automated emails, barcode and QR scanning.
We customise it with you for you
Our team designs We-Capture for you, to suit any of your forms and processes.
Fully integrated
Standard and customised API’s are available.
Easy access
Authorised users can instantly access forms and photos. Forms are stored online or directly in your system.
Secure and Trustworthy
We-Capture protects your data with enterprise levels of security.
Maintaining trust and transparency
We-Capture allows transparency between you and your customers.
Easy to learn and use
We-Capture is self-explanatory and easy to use that your team can understand it in less than five minutes.
Incredible Value
We-Capture is more affordable than paper while delivering many more benefits.
Avoid paper based problems
Paper forms get lost, damaged, can be hard to read and improperly filled in. Digitising forms solves these problems and more, with the forms being immediately accessible online in real time.
  • Elevated our operations
    As a sustainability-focused business, going paperless was a top priority. We-Capture not only replaced our manual forms but elevated our operations with integrated photo evidence and 'signature-on-glass' functionality. We’ve since expanded the system to include BRCGS-compliant quality and temperature checks for our chilled fleet. The ability to instantly retrieve time-stamped, signed documents has streamlined our processes to best-practice standards - a fact consistently recognized and praised by our auditors.
    Hello Fresh
  • Simple to Use
    I have been with the team since May and have enjoyed using We-Capture. It began with a great training session with Richard which showed how simple it was to use. The data is reliable once received and the We-Capture App is easy to load. Further, the back office We-Capture webserver to search and share photos is simple and quick to use.
    Sally Smith
    Gulf Contracting, Auckland
  • Keeping track of progress
    Using We-Capture, being able to detail or label individual photos simply and quickly has been a huge help. I’ve got a client based in Dubai who has purchased a house without seeing it and is relying on us to be the driving force behind it. He gets the We-Capture email forwarded to him every day with progress updates and photos which he is very happy with. With having up to 15 projects running I don’t get the time to go to every site in a day, so being able to look at the progress photos take by my team quickly on my own device every day saves me a huge amount of time.
    Ryan Bickley
    360 Degree Project Management